Portal Overview
Welcome to the Employee Portal for Essential Healthcare Services, Inc.
This secure platform is designed to provide all team members with easy access to essential tools, training,
policies, and employment resources. Whether you are completing onboarding, accessing clinical documentation standards, or managing your employment records, this portal ensures you have everything you need in one
place.
- Complete onboarding & orientation
- Access HR forms and benefits
- Stay compliant with Medicare, Medicaid, and ACHC standards
- View policies, procedures, and training modules
- Track credentials, certifications, and renewals
- Access clinical tools and documentation guidance
New Hire Onboarding Center
(First stop for all new employees)
Includes:
- Welcome Video (Administrator / DON introduction)
- Employee Resources
- Orientation/Training
- Required Documents Upload Portal
- Frequently Accessed Policies
Orientation & Training Academy
(Self-paced, required before first assignment)
Training Modules:
Orientation Sign Off (sign & submit)
- Agency Overview (Mission, Vision, Org Chart)
- Types of care provided
- HIPAA & Patient Privacy
- Infection Control & OSHA
- Emergency Preparedness & Disaster Plan
- Abuse, Neglect & Exploitation
- Cultural Diversity in Healthcare
- Patient Rights & Responsibilities
- Fraud, Waste & Abuse (Corporate Compliance)
- Alzheimer’s & Dementia Care
- Home Safety & Fall Prevention
- Domestic Violence
- Prevention of Medical Errors
- Florida Law And the Professional Nurse
- AIDS/HIV - 1 hr
- Alzheimer’s/Dementia- 3 hrs.
- Infection Control
- Communication with Cognitively Impaired Clients
- Age Specific Competencies
- Recognizing Impairment in the Workplace
- Agency Mission, Philosophy and Org Chart
- Personnel Policies
- Complaints & Grievance
- Ethics Conflict of Interest
After Each Module: Results Submitted to HR Upon Completion
- Quiz (Minimum 70% passing score)
- Digital Certificate of Completion
Policies & Procedures Library
Categories:
- Clinical Policies
- Administrative Policies
- HR Policies
- Infection Control Manual
- Emergency Management Plan (CEMP aligned)
- Documentation Standards (OASIS / PDGM aligned)
- Ethics & Compliance
HR Forms & Employee Resources
- Incident Report Form
- Employee Grievance Form
- Payroll Calendar
- Paychex Guide
- Paychex App
- Code of Conduct
Forms & Documents:
- Employment Application (Complete & Submit)
- I-9 Form (Complete & Submit)
- W-4 Form (Complete & Submit)
- Direct Deposit Authorization (Complete & Submit)
- Background Screening Consent (Complete & Submit)
- HIPAA Confidentiality Agreement (Complete & Submit)
- Employee Handbook
- CNA Job Description
- HHA Job Description
- Caregiver Job Description
- LPN Job Description
- RN Job Description
- PT Job Description
- PTA Job Description
- OT Job Description
- OTA Job Description
Clinical & Field Staff Resources
- Skilled Nursing Documentation Templates
- PDGM Diagnosis Cheat Sheets
- OASIS Guidance Tools
- High-Risk Medication Teaching Sheets
- Care Plan Examples
- Visit Note Examples (Audit-proof)
- OASIS Cheat Sheet
Timekeeping & Scheduling
- EVV (Electronic Visit Verification)
- HHAeXchange App
- Clocking In/Out (HHAeXch)
- Visit Verification Form (submit)
- Caregiver Timesheet
- Staffing Time Sheet
Credentials & Compliance Tracker
- RN/LPN/CNA Licenses
- CPR Certification
- CEUs
- TB Screening
- Physical Exams
- Driver’s License & Insurance
- Upload updated credentials
Communication Center
- Announcements from leadership
- Policy updates
- Staff alerts (weather/emergency)
- Secure messaging (optional)
Employee Performance & Growth
- Performance evaluations
- Competency checklists
- Skills validations
Incident & Compliance Reporting
Submit:
- Patient incidents
- Employee incidents
- Compliance concerns
- HIPAA breaches
- Anonymous reporting option
- Direct routing to compliance officer
EMR Training Videos
- Kinnser
- HAeXchange